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Privacy Policy

RSGB

31 July 2026 v1.0

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1. Introduction

a) This privacy policy sets out how the RSGB Contest Support Committee, HF Contest

Committee and the VHF Contest Committee, collectively known as the RSGB Contesting
Committees ('RSGB CC') uses and protects information it receives from you, including
information about other stations contained in your contest logs when you use this website
(https://www.rsgbcc.org) to submit your contest logs.

b) The RSGB CC is committed to ensuring that your privacy is protected.

c) Should we ask you to provide certain information by which you can be identified when using

this website, then you can be assured that it will only be used in accordance with this
privacy statement.

d) The RSGB CC may change this policy from time to time by updating this document.

2. Data Controller and Data Processor for this website

a) The Data Controller and the Data Processor for this website is the Radio Society of Great

Britain [3 Abbey Court, Fraser Road, Priory Business Park, Bedford MK44 3WH]

3. What data do we collect?

We may collect the following information:

a) Names, callsigns, station locations in the form of Maidenhead Locators and abbreviated

postcodes

b) Contact information including email addresses, postal addresses and telephone numbers

c) Other information relevant to the entry into an amateur radio contest including equipment

and antenna details (including output power) and the names and callsigns of individuals
operating the station during the contest

d) the callsigns of other stations worked by you in the contest.

4. What do we do with the information we collect?

a) We will use the information in your log to cross-check your entry against other contest

entries and check-logs

b) We will score and/or rescore your entry to ensure a common basis for scoring

RSGB POLICY

Title: Privacy Policy (Contest Support, HF Contest & VHF Contest Committees)

Owner:

Chair of the Contest Support Committee

Approved by: RSGB Board

Date: 31 July 2026

Review Date: 30 July 2028

RSGB

31 July 2026 v1.0

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c) We will publish, republish and distribute your score either separately or combined with other

entrants' scores by any means including paper and electronic

d) We may publish your call sign, locator, number of QSOs, score, call sign and distance of

your best DX, brief station details (power output and antenna), comments and, if you give
permission (which may be withdrawn at any time), your email address on the Claimed
Scores pages

e) We may publish your name, call sign, soapbox comments, station details, Locator and

abbreviated postcode as part of the results of this contest

f) We will amend, publish, republish, print, and otherwise distribute (by any means including

paper or electronic) your entry either in its original format, in any other suitable format with
or without modifications including publishing your entry as part of the 'OpenLog' file for this
contest

g) We will permit the use of your entry as part of the 'OpenLog' / AllQSO file by other contest

sponsors and/or organisers to enable them to create other contest results

h) We will use the contact information in your entry to contact you by post, email or telephone

if there is an issue with your entry or Claimed Score submission that requires clarification

i) We will use the contact information in the entry to contact you by post, email or telephone if

you have won an award, trophy or certificate and to include your call sign and name
(including name of group if applicable) in the Hall of Fame

j) We will submit the relevant portions of your RSGB IOTA Contest entry to IOTA Ltd. for the

purpose of crediting your contacts made during this contest to your Island total

k) Please note that since published results and OpenLogs will be accessible worldwide this

means personal data will inherently be transferred outside the UK.

5. What is the legal basis for processing the data we collect?

a) When your log is accepted as an entry for a RSGB Contest, you are entering into a contract

in which we undertake to process the information in your log to create and publish the
results of the contest

b) The information in your log pertaining to stations that have not submitted a log for the

contest is processed on the basis that if this information is not processed, you cannot be
credited with these contacts

c) Thus, the legal basis for processing contest entries is 'Contractual' and 'Permission' and

the legal basis for processing the information of those who made contacts in a contest but
did not submit a log is 'legitimate Interest' as it is necessary for the integrity of contest
scoring

6. Contest Entries by persons under the age of thirteen (13)

a) When you submit your log for a RSGB Contest, you will be asked to verify that you are

aged thirteen years old or greater.

b) If you are under the age of thirteen (13) when you submit your log, we need permission

from your parent or guardian to process your contest entry, please follow the instructions
provided on our website.

RSGB

31 July 2026 v1.0

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7. Security

a) We are committed to ensuring your information is secure. In order to prevent unauthorised

access or disclosure, we have put in place suitable physical, electronic and managerial
procedures to safeguard and secure the information we collect online.

8. Cookies

a) The site cookie policy is available here.

b) The site does NOT store information for targeted advertising purposes.

9. Links to other websites

a) Our website contains links to other related websites, for example contest logging software

b) However, once you have used these links to leave our site, you should note that we do not

have any control over that other website and generally these links are opened in a new
browser tab.

c) Therefore, we cannot be responsible for the protection and privacy of any information which

you provide whilst visiting such sites and they are not covered by this privacy statement.

d) You should exercise caution and look at the privacy statement applicable to the website in

question.

10. Controlling your personal information

a) We will not sell your personal information to third parties.

b) If you would like a copy of the information held on you by the RSGB, please write to:

The Data Controller, Radio Society of Great Britain, 3 Abbey Court, Fraser Road,
Priory Business Park, Bedford MK44 3WH or email dpo@rsgb.org.uk. There is no charge
for this service and the information is usually supplied within one calendar month of a
request (subject to proof of identity), being received

c) You may request all personal information held about yourself is removed, by contacting us

at any time at the above address. It is important to remember that this right is not absolute
and, in some circumstances, we may need to retain your data for a period of time.

d) Your additional legal rights under the UK GDPR and Data Protection Act 2018 include:

a. the right to erasure, also known as the right to be forgotten. The broad principle

underpinning this right is to enable an individual to request the deletion or removal
of personal data where there is no compelling reason for its continued processing.
In some circumstances this is not an absolute right.

b. the right to restrict processing. You have the right to 'block' or suppress processing

of personal data. Again, this is not an absolute right and will depend on the
circumstances and any other legal/statutory obligations the RSGB may have.

c. right to data portability

d. right to object to processing based on legitimate interests or the performance of a

task in the public interest/exercise of official authority (including profiling)

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e. rights related to automated decision making including profiling

e) All requests to modify or remove data, to the extent permitted in the UK GDPR and Data

Protection Act 2018 under the legal basis for processing and storing personal data on this
website, will be carried out as soon as possible.

f) If you believe that any information we are holding is incorrect or incomplete, please contact

us as soon as possible. We will promptly correct any information found to be incorrect

g) You have the right to complain to the Information Commissioner's Office if you believe your

data is being mishandled (ico.org.uk)

11. Data transfer

a) Our website and all associated email communications use Secure Sockets Layer (SSL).

b) SSL provides a secure channel between two machines or devices operating over the

internet or an internal network. This turns the website address from HTTP to HTTPS, the 'S'
standing for 'secure'. A 'padlock' indicator confirms https connectivity.

12. How long do we keep your data?

a) By submitting your log, you agree that callsigns, time, bands, modes, contest results, grid

squares and the records of the Contest Trophy Award Winners (the Hall of Fame), will be
retained indefinitely by the RSGB CC for historical record and future scientific research into
radio propagation and other scientific purposes as may emerge.

b) Personal contact details e.g. name, home address, date of birth and email address will be

deleted within 10 years of the contest results publication.